Description

Most homebuilders lose track of their budget the same way: a WhatsApp quote here, a receipt in a drawer there, and no clear picture of where the money’s actually going until it’s gone. This tracker fixes that with one Excel file that does the job of a site accountant.

Who it’s for Owner-builders and homeowners managing their own construction, diaspora clients monitoring a build from abroad, and small contractors or site managers who need a clean way to report cost status to clients.

What’s inside

• Dashboard — live KPIs (revised budget, actual spend, % spent, contingency remaining, categories over budget) plus charts for budget vs actual by category, spend share, and cash flow
• Budget vs Actual — 17 pre-built cost categories covering the full build lifecycle (foundation through finishes), with dropdowns, auto-calculating formulas, and color-coded over/under-budget alerts
• Change Orders / Variations Log — track scope changes and their cost impact before they blow up your budget
• Payment & Retention Tracker — logs every payment with retention automatically withheld and a running balance due
• Cash Flow Tracker — planned vs actual monthly spend, useful for tracking progress without being on site
• Project Setup — one place to set your currency, VAT rate, retention rate, and contingency allowance, feeding every formula in the workbook

Built for how Kenyan construction actually works References standard Kenyan practice throughout — KRA ETR receipt tracking, retention conventions on local contracts, VAT, and NCA/county compliance fields — instead of generic template categories that don’t match a real Kenyan build.

Simple to use No macros, no plugins. Works in Excel and Google Sheets. Dropdown menus, pre-built formulas, and a full “How to Use” guide sheet included. Just enter your figures in the yellow cells.

Format: .xlsx, single Excel file License: For single-project personal or business use. Not for resale or redistribution.